Steps of a Strategic Government Procurement
The the process involves acquiring goods and services from different suppliers at the best price. The administration of all business are required to know the procurement cycle as this will help their business to prosper. The process of procurement is, therefore, a most important part of the most business since the ability to acquire certain goods can determine if certain operations continue. Procurement should be a wide process which involves every department in the business. It needs constant analysis and monitoring by the person requesting for the quotation. Some of them include the open tender, prequalified tender and the limited tender option and how to bid on government contracts.
You should first review the requirements before looking for the government contract jobs. It is essential to conduct an analysis of the current performance of your business before adopting the right procurement process to adopt. The product being assessed can be a new one for the business or even an old one that needs to be reordered. The right good being ordered is critical hence it is important to be specific.
Vendor selection is the next step after identifying the type of goods needed for your business. Apart from delivering quality goods and services the vendor should at least have a good reputation. Companies should look at the government contract website and select a vendor who can cater for all their needs. Develop a short list of different manufacturers and vendors that provide the type of tire and services your company needs. To avoid losses as a result of vendors negligence, make sure you do a thorough selection process for the vendors.
You must get consent from the highest authority before you request for quotation. The purchase order will specify the goods and services being ordered as well as their prices. The purchase order will be issued by a buyer to the manufacturer and it indicates the goods and services that both parties agreed on. The seller will, therefore, deliver the goods prior to the agreed payment. An invoice will confirm the contents of the order and tell the seller when they will receive the payments.
Once the seller receives the order, the next step involves making of the payments within the time frame that both parties agreed on. All the records of the procurement process should be stored well to assist with the audit process. A professional procurement process can be really beneficial in case you want to add value to your business operations. You will also minimize delays and get the products you want at a more favorable rate. Once the tenders have been submitted, the rights bids must be evaluated so as to opt for the best supplier. Once the supplier has been selected, he/she should be given the tender to supply the goods needed.